Packing and Security Issues During Shipment
July 17th, 2009 -- Posted in Shipping | No Comments »Although not required, we recommend that a shipping company be used to transport the exhibit around the state. The rational for this is that they usually have trained staff with knowledge of appropriate handling and security procedures and also provide secured, insured vehicles. This is not always the case, but it is more the rule than the exception. If you do not know of a good company in your area, call an in-state museum or even a local art gallery. They might be able to give you some suggestions. Some states in the past have used staff vans or covered trucks, but the drivers and assistants should be informed of the security and packing procedures as well as personal responsibilities. These include:
• The crates should be carefully packed and not forced in. The crates are sturdy, but not indestructible.
• The conveyance should be the size to allow the crates to travel upright on its wheels. The crates were designed to travel upright.
• Ropes or parachute cord should be used to prevent the crates from rolling or sliding around if there is a sudden stop.
• One person should stay with the vehicle at all times during the transport. Most moving companies require this since they are liable for the shipment.
• The conveyance must be locked during transport.
• If the drivers of the conveyance are not contract truck drivers, please remind them that for good security it is best to go directly from the pick up location to final destination by the most direct route possible. No personal stops. Stops can be made for food and refueling only. Again, just a good security precaution.
• Unloading should be done slowly and carefully, even with a lift gate. Although crates are sturdy, they can get damaged. The exhibit materials inside can also be damaged through mishandling.
• Venue coordinators for shipments should be made aware of these points even if the conveyance is commercial. They do have the right to caution the shippers about their handling and packing actions if necessary. Safety first!
